Project Finance Manager/ Programme Finance Coordinator

  • Project Finance Manager/ Programme Finance Coordinator
  • Feb 13

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    Jobs Description

    Posted on Accounting & Finance

    Project Finance Manager/ Programme Finance Coordinator at Farm Africa

    Location: Addis Ababa 
    Career Level: Senior Level (5+ years experience)
    Employment Type: Full time
    Salary:

     

    Description

    BACKGROUND

    Effective agriculture has the power to change lives. It underpins prosperity, food security and stability the world over. Farm Africa focuses on transforming agriculture and managing natural resources sustainably. We champion a holistic approach that boosts yields, protects the environment and connects smallholder farmers to thriving markets.

    We work with different types of farmers in a range of regions. Their local situations vary, but the problems they face are all too familiar: lack of training and technology, inadequate inputs, no finance, vulnerability to climate change and poor links to markets.

    We have an ambitious strategy to expand our work over the next five years. We’ll increase our impact. Lift more communities out of poverty. Work with more corporate partners who share our vision. Open up more agricultural markets. Provide more expertise.

    We’ll make change happen.

    PURPOSE OF THE ROLE

    Farm Africa is implementing a large number of projects/programmes in the areas of agriculture (crop and livestock), natural resources management and market engagement across Ethiopia. We are increasingly designing and implementing complex and integrated multi-sector projects, some by ourselves and some others in partnership with like-minded organizations in the form of consortium.

    The post holder will be responsible for all financial management tasks, development and modification of budgets & forecasts; preparation and submission of donor financial reports on time and accurately; ensuring compliance with grant conditions relating to finance; provision of financial analysis and support on ongoing budget management; monitoring of on-going spending. He/she will also be responsible for building the capacity of the relevant project finance team and work as a principal contact for project audits.  She/he will be rresponsible for the overall financial management and reporting practice of respective projects (i. e budgeting & monitoring, reporting, ensuring compliances, supporting programme leads, supervision) and support on proposal development.

    KEY TASKS AND RESPONISBILITES

    Key areas of responsibilities are:

    • Responsible for project budget preparation, revision and monitoring
    • Responsible for BMR updating, sharing to respective PM/PCs, SMT and London- Finance
    • Identify budget variances on respective monthly BMR ,get justification from PM/PC and report to SMT
    • Prepare JVs and post project specific expenditures/ adjustments on time and ensuring accuracy
    • Ensure project audits (internal, external & donor) are planned for , properly managed & reported
    • Ensure all relevant staff members are informed of donor requirements; and work closely with program and other support functions to ensure compliance
    • Prepares donor and other financial reports of respective project on time; ensuring qualities & compliances
    • Monitors consortium partners financial management (including donor compliances) and reporting in relation to the respective projects that FA leads on
    • Work on building the capacity of other finance team of FA as well as partners
    • Support & advise the respective project & corporate team on procurement of
    • Items/service/work (eg. by being a member of Tender committee)
    • Ensure the communication of finance policies and procedures with in Farm Africa , with partners and other stakeholders as appropriate
    • Verify and/or approves financial transactions & vouchers as specified on finance manuals
    • Ensure the presence of "Live" financial system, i.e. ability to run BMRs bi-weekly to get live picture of spending on project during the month
    • Prepares  donor reports on time and ensuring qualities
    • Support Programme Manager/Coordinator in monitoring variances and getting responses to any variances that exceed agreed limits.
    • Prepare donor currency fund status report on a monthly basis and assist program staff on currency gain/loss analysis
    • Prepare grants/contracts donor reports for contract monitoring and submission to donors
    • Review and analyse sub grant reports and pass the necessary journal entries for assigned partners’ financial reports
    • Prepare partners advance balance on monthly bases and document it
    • Reconcile all payables and receivables related to partners on monthly bases
    • Follow up and monitor project accounts to ensure that their spending is within the new CSA guideline
    • Be part of project audit process as well as in the annual general audit of Farm Africa
    • Work closely with partners staff on financial management and provide technical support and build their capacity in financial management
    • Performs other duties as assigned by the line manager.
    • These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
    •  Key areas of responsibilities are:
    • Responsible for project budget preparation, revision and monitoring
    • Responsible for BMR updating, sharing to respective PM/PCs, SMT and London- Finance
    • Identify budget variances on respective monthly BMR ,get justification from PM/PC and report to SMT
    • Prepare JVs and post project specific expenditures/ adjustments on time and ensuring accuracy
    • Ensure project audits (internal, external & donor) are planned for , properly managed & reported
    • Ensure all relevant staff members are informed of donor requirements; and work closely with program and other support functions to ensure compliance
    • Prepares donor and other financial reports of respective project on time; ensuring qualities & compliances
    • Monitors consortium partners financial management (including donor compliances) and reporting in relation to the respective projects that FA leads on
    • Work on building the capacity of other finance team of FA as well as partners
    • Support & advise the respective project & corporate team on procurement of
    • Items/service/work (eg. by being a member of Tender committee)
    • Ensure the communication of finance policies and procedures with in Farm Africa , with partners and other stakeholders as appropriate
    • Verify and/or approves financial transactions & vouchers as specified on finance manuals
    • Ensure the presence of "Live" financial system, i.e. ability to run BMRs bi-weekly to get live picture of spending on project during the month
    • Prepares  donor reports on time and ensuring qualities
    • Support Programme Manager/Coordinator in monitoring variances and getting responses to any variances that exceed agreed limits.
    • Prepare donor currency fund status report on a monthly basis and assist program staff on currency gain/loss analysis
    • Prepare grants/contracts donor reports for contract monitoring and submission to donors
    • Review and analyse sub grant reports and pass the necessary journal entries for assigned partners’ financial reports
    • Prepare partners advance balance on monthly bases and document it
    • Reconcile all payables and receivables related to partners on monthly bases
    • Follow up and monitor project accounts to ensure that their spending is within the new CSA guideline
    • Be part of project audit process as well as in the annual general audit of Farm Africa
    • Work closely with partners staff on financial management and provide technical support and build their capacity in financial management
    • Performs other duties as assigned by the line manager.

    These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

    Project Finance Manager/ Programme Finance Coordinator

     Requirements

    PERSON SPECIFICATION

    Essential

    Education, qualifications & other knowledge

    • Post graduate degree/ACCA or equivalent in the area of finance/accounting and related fields
    • Excellent communication skills in English language(both written and verbal)
    • A sound understanding of administration procedures
    • Good understanding and firm belief in gender equality

    Desirable

    • Knowledge of SUN & Vision 5 accounting systemEssential

    Experience

    • Above five years of experience in financial management in similar organizations
    • Experience of working with major donors, including DFID and EU, as well as Federal and Regional Government and the CSA
    • Significant financial management experience at a senior level
    • Project budget monitoring in multiple currencies
    • Presentation of complex financial and non-financial information

    Skills & abilities

    • Skills in budgeting and maintaining accounts
    • Proactive & innovative approach to problem solving
    • Ability to work under pressure and plan / prioritise workload
    • Financial analysis and forecasting
    • Strong technical accounting knowledge and advanced excel skills
    • Strong report writing skills
    • Strong interpersonal skills
    • Strong sense of integrity and personal commitment to the goals and values of Farm Africa

    Our VALUES

    Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

    EXPERT. Deep expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.

    GROUNDED. Positive change starts with Africa’s people, so our experts work closely with local communities, engaging them in every level of decision-making.

    IMPACTFUL. We take a long-term view so we can deliver lasting changes for farmers and their families.

    BOLD. We model innovative new approaches and are not afraid to challenge strategies that are failing.

    Apply

    Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing [email protected] with the subject Project Finance Manager by February 23, 2020.

    Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted. Applications are especially welcomed from female applicants
    Project Finance Manager/ Programme Finance Coordinator

    Job Information

    Job type: Full Time Salary: Negotiable Publish date: 13 Feb 2020

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