Finance Officer at welthungerhilfe/ Registered in ETHiopia

  • Finance Officer at welthungerhilfe/ Registered in ETHiopia
  • Mar 13

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    Posted on Accounting & Finance

    Finance Officer at welthungerhilfe/ Registered in ETHiopia as German Agro-Action Job Vacancy in Ethiopia

    Location: Addis Ababa 
    Salary:

     

    Job Description

    Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe (www.welthungerhilfe.de) (locally also known as German Agro Action)

    We are one of the largest and most respected private organisations for development cooperation and humanitarian aid in Germany. As a politically and confessionally independent organisation, our value-oriented actions are always based on ethical principles. Our vision is clear: "Zero Hunger by 2030" - If you want to become part of this joint mission and support us in the fight against hunger worldwide, we look forward to receiving your application as:

    We would like to expand our team with a member of staff who has a solid experience in humanitarian aid. If you are prepared to dedicate yourself to carry out projects under challenging conditions and if your qualification meets the requirements set out below, we look forward to receiving your application for the position of Finance Officer of the  localization project.

    Context: Welthungerhilfe participates in the Grand Bargain, a unique agreement between some of the largest donors and humanitarian organisations who have committed to get more means into the hands of people in need and to improve the effectiveness and efficiency of the humanitarian action. The Grand Bargain confirmed a commitment from the largest humanitarian donors and aid organizations to make sure national and local partners are involved in decision-making processes in any humanitarian response and deliver assistance in accordance with humanitarian principles. Because local actors often have the best understanding of the context and acceptance by the people in need of assistance and protection, they are essential for an effective humanitarian response.

    Welthungerhilfe has taken the lead in a multi-country consortium programme in 8 countries to build institutional capacity of 40 local humanitarian partners, to remove barriers preventing organisations & donors from partnering with local/national responders, and to support and complement national coordination mechanisms and include local/national responders in international coordination mechanisms.

    In Ethiopia, Welthungerhilfe facilitates the cooperation at country level between the 5 participating Local Humanitarian Partners (LHPs) in order to enable a productive and transparent joint capacity strenghtening process which is beneficial to all participants.

    Position: Finance Officer of the national local response / localisation project

     The post is to be filled as soon as possible and is scheduled for the project duration of three (3) years based on individual performance. The duty location is Addis Ababa, Ethiopia, with frequent travels to the project sites in the country as demanded.

    Objective

    The objective of the position of the Finance Officer is to efficiently and promptly implement existing financial management standards, thereby making a significant contribution to the success of the project. This involves

    a)    Ensuring that the project(s) financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at project level

    b)    Supporting the Head of Project perform his/her supervisory duties within the framework of project administration

    c)    If necessary, instructing and supporting project partner organisations in matters relating to project financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-funding agencies in accordance with the partner contract and in an auditable manner.

    Duties and area of responsibility ·         Participates in budget preparation of new programs projects in line with the donor and WHHs rules and regulations.

    ·         Review the monthly financial reports of the assigned projects and/or programmes and all documents checking (vouchers, procurement, contracts, etc...), procedures documentation (observation of procurement rules (RAC), in view of donor requirements, of WHH rules and of national regulations, procedures and generally accepted accounting standards.

    ·         Posting the financial transactions in the accounting software FundsPro

    ·         Give feed-back to Head of Finance, Regional Representative about the finalisation of the control process and gives the status of acceptance of the report submitted.

    ·         Follow-up that the financial management and ensures that the required corrections and adjustments to comply with the required rules and regulations in an acceptable time frame.

    ·         Monthly coordination with program staffs about budget utilization and action plan ( to follow on timely procurement, trainings and recruitments).

    ·         Check all spending as per budget lines and inform the Head of Finance about risks of overspendings and under spending. The general aim is to pro-actively minimize risk of frequent budget amendments and avoid risk of fund reimbursement

    ·         Jointly prepare budget revisions with program advisors and partners.

    ·         Follow- up of reporting deadlines and make sure that the reporting is done timeliness and in line with the partnership agreement.

    ·         Make the monthly checked and approved budget control sheets (Cost Control and/or Excel-sheets in pdf-format) available to the Partner Organization, Programme Officers, Project Advisors, Country/Regional Representative and Head of Finance.

    ·         Check fund requests for project cash flow: requests coming from the project management and requests to be sent (and eventually to be prepared) to the donor for pre-financing or final payment.

    ·         Preparing the funds cash flow table

    ·         Follow-up fund requests with the head office (HO):

    -          The timely physical payments/transfers to project accounts in line with WHH requirements and deadlines

    -          Preparation and timely submission of requests to the donor for pre-financing instalments and final payments.

    ·         Make sure that all hard copies of monthly financial reports (FundsPro report and partners budget control and other related documents) are sent to head office (soft and hard copies).

    ·         Depending on donors requirements, prepare monthly authenticated vouchers to be sent to head office for donor’s audit.

    ·         Initiate and communicate audit plan to partners and accompany the audits. Check and follow-up audit statements and findings: inform the project management and Country Office about action to be taken to minimize risks and take necessary actions.

    ·         Make sure that all financial documents and reports are available in the Country Office to meet the auditing, donors, national law and WHH requirements.  Ensures that the filing, archiving of the financial documentation is transparent, logical and chronological.

    ·         Check and eventually finalise the FAC-sheets (Food Aid Convention) of the projects and forwards the sheets timely to the HO.

    ·         Monitoring the spending deadlines of the budget.

    ·         Prepare annual closure documents for HO.

    ·         Create good communication channel with donors and partners.

    ·         Setup FundsPro Cost Control in line with donor’s requirements to generate monthly Budget Control sheets.

    ·         Prepare (consolidate) interim and final project reports to be submitted to donors.

    ·         Keep herself/himself actively informed about rules and regulations of donors and WHH and upcoming changes and modifications

    ·         Secure digital data of each report on office 365 and ProMIS

    ·         Coordinate with Welthungerhilfe’s Ethiopia logistics for timely country office’s procurement from each project

    ·         Preparation of the refinancing/reallocation documents (FundsPro Cost Control printouts, cost calculation and self- prepared vouchers) of the Country Office employees and the running cost of the Country Office.

    Partner capacity building:

    ·         Conduct trainings to partner organizations on WHH & donors’ rules and regulations.

    ·         Participates & contribute in project launching workshops, mid- term evaluations and final evaluations.

    ·         Participates in partners procurement process amounting from a value of above EUR 5,000.00.

    ·         Assist partners in bid launching and preparation of analysis.

    ·         Make sure that all handing over documents of project assets are available and filed in the Regional Office. Follows-up the inventory status of the project and staff terminal payments.

    ·         Advice partners on upcoming audit mission; accompanying the audit process; follow up the feedbacks of auditor’s findings and recommendations.

    ·         Control the accounting and finance documents and procedures of the project in field and partner office visits.

    ·         Control the project cash management during field trips and office visits.

    ·         Preparing the budget amendments in close cooperation with the partners and WHH program staff.

    ·         Compile the financial report produced by partner in FundsPro.

    Duties without own area of responsibility

     ·         Fulfilment of any other task which are assigned by the management of the Country Office and correspond in general with the character of the position

    Job Requirements

    Qualification Technical Skills, Experience & Knowledge:

    Professional/ formal qualification

    ·         Master’s Degree in Accounting, five years’ experience in International NGO, familiar with EU, USAID, BMZ, UN Agencies financial administration.

    ·         BA in Accounting, seven years’ experience in International NGO.

    ·         Advanced knowledge of English

    ·         Computer skill: Microsoft Office: Outlook, Word, Excel, PowerPoint and accounting software

     Social skills

    ·         Good communication skills with colleagues, partners and stakeholders.

    ·         Intercultural competence motivated and willing to take the initiative (determination).

    ·         Give high importance to team spirit.

    How to Apply

    Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter with three reference to WHH Ethiopia through www.ethiojobs.net no later than March 22, 2020.

    Only shortlisted candidates will be contacted.

    Finance Officer at welthungerhilfe/ Registered in ETHiopia as German Agro-Action Job Vacancy in Ethiopia 

    About Company

    welthungerhilfe/ Registered in ETHiopia as German Agro-Action

    Job Information

    Job type: Full Time Salary: Negotiable Publish date: 13 Mar 2020

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